Associate Director, Operations - Victoria University of Wellington - Wellington


Associate Director, Operations - Victoria University of Wellington - Wellington


  •  New Zealand's globally ranked capital city university
  • Interesting, diverse, fast-paced and flexible working environment
  • Salary band $119,935 - $155,210 -dependent on skills and qualifications.
  • Application close on  Friday 30th September


Mō Te Herenga Waka - About Our University

Te Herenga Waka—Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university. Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga. 


Kōrero mō te tūranga - About the Role

Te Herenga Waka—Victoria University of Wellington is currently recruiting an Associate Director, Operations to join the Development and Alumni Relations team as a member of the leadership and decision-making team within the Development and Alumni Relations Office. This integral role will be responsible for leading and managing the Development and Alumni Relations Services team. The Associate Director, Operations will provide leadership and oversight for all operational areas within the Development and Alumni Relations Office with primary emphasis on database administration, data analysis, reporting functions, research, fiscal administration, proposal writing, donor reporting, and gift processing. This role will provide strategic analysis of prospect and donor data; giving trends; and engagement activity that will contribute to determining the goals and objectives of the Office. The Associate Director, Operations also has oversight of budgets, policies, and processes for the unit. 


Ō pūmanawa - About You

You will be a motivated, customer-focused individual who can take the initiative, and provide excellent administration and policy compliance. You will thrive in this role with an excellent manner with people, an ability to influence and manage conflict, strong attention to detail, and self-management skills. This role is busy, challenging, and extremely rewarding. You will be a highly-organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high-performing team. You will need effective time management and forward planning to balance meeting deadlines and maintain a high standard of service to both students and staff. You will be able to remain calm under pressure and thrive working with a diverse range of stakeholders. 


Key Requirements:

  • Bachelor's degree and significant professional experience in a comparable environment.
  • Demonstrated experience working at a strategic level within a team
  • Demonstrated excellent interpersonal, oral, and written communication skills
  • Proven experience in project management
  • Proven ability to maintain effective relationships both inside and outside the University
  • Proven experience in leading and managing teams
  • Proven ability to demonstrate high integrity in working with confidential information
  • Understand standard financial, budget, and investment principles and processes
  • Experience with MS Office products, databases and constituent relationship management (CRM) systems
  • Ability to occasionally work outside normal office hours, e.g. evening work to attend University and Development and Alumni Relations Office events
  • Ability to occasionally travel domestically and internationally, if required
  • A sound knowledge of the current tertiary environment and understanding of emerging directions and challenges in this environment as well as international trends and issues


Ētahi kōrero hai āwhina i a koe - Why you Should Join our Team

We offer a working environment that is interesting, diverse, fast-paced and flexible within our supportive professional fundraising, alumni and events team. We offer wide-ranging development opportunities such as Te Hāpai, our staff development programme designed to increase understanding and use of Māori culture, language and Te Tiriti o Waitangi and other role-specific professional development opportunities throughout the year. This is an exciting opportunity for someone who is passionate about making a difference. 


Close Date for Vacancy: Friday 30th September.


Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Deborah O’Sullivan, 04 463 7431. But applicants should follow all steps listed below.


Important - Application Steps and Information

Download and complete the University Application Form 

Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format).

Click Apply Now Button at the base of the advert. Follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button. If you have any issues uploading your application, please email the completed application form, cover letter and CV to stating the reference number and position title from the advert in the subject line.