Area Coodinators Volunteer - Daffodil Day, Cancer Society NZ - Auckland

Area Coodinators Volunteer - Daffodil Day, Cancer Society NZ - Auckland

 

Purpose of position:

To promote and collect funds for the Cancer Society in your area during Daffodil Day month.

Report to: Manager of Volunteering/Daffodil Day Area Coordinator Support.

Key relationship: Daffodil Day Event Lead.

Relationships with: Cancer Society Staff, street collectors assigned for your area, local businesses, organisations, clubs, schools, and other volunteers.

 

Cancer Society of New Zealand – Te Kāhui Matepukupuku o Aotearoa

Our mission is to improve community wellbeing by reducing the incidence and impact of cancer. We achieve this through a range of activities that include: funding research, education, health promotion, advocacy, and support for those affected by cancer and their whānau/families. We are committed to reducing the inequitable burden of cancer experienced across different populations.

 

Values

Integrity, excellence, respect.

 

Key responsibilities

Before the event:

• While we do the majority of recruitment for collectors, through our social media platforms, we encourage AC’s to connect with all their local networks, friends and family to encourage them to be volunteer collectors for your designated area.
• Lead your team of volunteers, including communicating clearly what collectors in your area will need to do, where they will be located, health and safety instructions, how to use contactless payment methods, and answer questions they may have.   
• Attend the pre–Daffodil Day training session Sunday 30th July 2pm to 4pm at Domain Lodge.
• Read the Area Coordinator Volunteer Handbook and any other training resources we provide for Daffodil Day, so you are familiar with the processes and procedures.
• Use Better Impact Platform volunteer scheduling platform (full training and resources provided)
• Have an AC 2IC coordinator as your support for the day and this is the lead backup, if necessary, i.e., you are isolating with Covid.
• Pick up Daffodil Day resources from Domain Lodge. (Date to be advised, it is usually the Friday and/or Saturday a week before Daffodil Day). E.g., EFTPOS machines, buckets, stickers, high vis vests.

 

On the day:

• Wear Cancer Society ‘Daffodil Day’ photo identification when carrying out any tasks in relation to your role; and have a neat and tidy appearance.
• Ensure your street collector volunteers have the resources they require for their roles, e.g., EFTPOS machines, buckets, stickers.
• Ensure your street collector volunteers are aware of Health and Safety and COVID-19 guidelines. We operate within Ministry of Health guidelines.
• Arrange display stands to be set up (if provided for your area) and meet your volunteers. (You may not need to  meet every set of volunteers, so you can arrange for a handover between volunteers while you go from location to location)
• Circulate between the sites, which will have staggered times to restock daffodils, stickers, and exchange full donation buckets.
• Manage any situations where collectors are not available on the day- we will provide guidance on what to do here.
• Be the central point of contact for your collectors via your mobile phone. (Make sure your mobile phone is fully charged for the day!)
• Bank donations in accordance with the banking guidelines.
• Collect all equipment at the end of the day and return to Domain Lodge.

 

After the event:

• Return all resources to the Cancer Society.
• Thank street collectors for their help.
• Provide any feedback to the Daffodil Day Team.
• Take a bow – you have been amazing – thank you!

 

Key requirements

• Confident and professional when dealing with people.
• Good communication skills and the ability to relate with people of all backgrounds.
• Able to work independently, and you enjoy being part of a team.
• A reliable vehicle (and a current valid driver’s licence), mobile phone, either ipad/pc/laptop/ similar device to access our platform and email address and internet connection.
• Comfortable and confident using technology, including the ability to learn new software as required.
• Ability to perform some physical work on the day, including light lifting of materials and to be on your feet for extended periods of time.
• Regard all information received about the Cancer Society staff or volunteers as confidential.
• You do not share data, documents, or your PC/laptop/device for others to view. You delete all information relating to the role, after the event.
• You agree to notify the Daffodil Day Event/Volunteer team immediately should your health or personal circumstances alter your ability to continue in the role.
• You will not carry out your role under the influence of drugs or alcohol. You inform the Area coordinator Support/Manager Volunteering should you be required to take any medication that could impair your coordination, alertness, or judgement in the role.
• Adhere to all health and safety guidelines, including government guidelines for COVID-19 alert levels.
• Attend the pre-event training.

 

Time commitment

Approximately guide only 10-20 hours in May to August (includes training and picking up resources from Domain Lodge).  In person training session Sunday 30th July 2pm to 4pm at Domain Lodge

Daffodil Day Friday and Saturday can be up to 10–12-hour days.

After Daffodil Day: 2-4 hours to return resources, complete banking, thank collectors, etc.

 

To Apply

Contact our Volunteering Manager- Sudha Bhana on sbhana@akcansoc.org.nz